Pastoral Administrator

Surrey
Reed's School
Full-time

Summary

We are currently looking to appoint a Pastoral Administrator who will be responsible for coordinating the work of the Pastoral Team reporting to the Deputy Head (Pupils).

Detail

The role-holder will be responsible for coordinating the work of the Pastoral Team reporting to the Deputy Head (Pupils). The role includes administrative support for the Deputy Head (Pupils), the Designated Safeguarding Lead, the School Counsellors, the Medical Centre and occasional support for the wider Pastoral Team.

The role-holder will work on a full-time basis during term time only and 3 weeks of the school holiday. Two of these weeks to be at the end of each Summer Holiday period.

This role will report to the Deputy Head (Pupils).

Main Duties and Responsibilities:

Support the Deputy Head (Pupils) in administration for example, organisation of tasks and updating pastoral records plus other similar tasks.
Enhancing communication amongst those delivering pastoral care in the school through coordination of meetings, agendas and minutes.
Monitoring Behaviour and Conduct using SIMS, sending out reminders re: sanctions.
Support Deputy Heads/Pastoral Leads with school sanctions by inputting data into SIMS and writing letters to parents and guardians and any other administration in the process.
Provide support to Pastoral leaders, such as tutors and Heads of House, in using SIMS, My Concern.
Coordinate pastoral support amongst other agencies such as counselling and behaviour specialists.
To attend regular Pastoral Meetings.
To oversee monitoring of pupil internet and network use through Smoothwall and Senso.
To support with the STEER Priority Pupil report and upload action plans to the Assistant Head (Pupil Tracking).
To provide weekly attendance updates to WelfareCall.
To Support the DSL in the maintenance and monitoring of MyConcern and Pastoral Traffic Lights.
Attend pastoral and safeguarding meetings as required.
To set up Safeguarding transfer request spreadsheet, email schools, record and file any Safeguarding concerns.
Maintain knowledge of Safeguarding and Child Protection.
To support the School Counsellors to facilitate their timetable, process referrals, communicate with parents, log attendance and liaise with the Foundation and Finance Department where required.
Ensure compliance with Safeguarding and Child Protection Policy, GDPR and the Schools Data Protection Policy.
Support the Medical Centre team, spending time each day supporting the team administratively, and through accurate recording of data and general administration – collation and preparation of data for meetings, trips, immunisation programmes, etc.
To undertake any other tasks that would assist the Deputy Head (Pupils).

Interested applicants are encouraged to submit a completed application as soon as possible. The School reserves the right to interview and appoint before the closing date, should a suitable candidate present themselves.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media account names/handles, as part of their application.

This post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.